Legal Secretary (Litigation) - Del Mar, CA

Location: Del Mar, CA
Schedule: Full-time, 5 days/week (8:00 AM - 4:30 PM)
Compensation: $75,000 - $95,000 (DOE)
Employment Type: Direct Hire
Work Environment: Fully in-office (potential transition to 4:1 hybrid)

Position Overview

A highly regarded law firm in Del Mar is seeking an experienced Legal Secretary with strong litigation expertise to support a dynamic team of attorneys. This role requires a technically skilled, detail-oriented professional who thrives in a fast-paced environment and brings a "can-do" attitude with a strong client service mindset.

The ideal candidate will have extensive experience with litigation filings, strong organizational and technical skills, and a collaborative personality willing to support both legal and administrative functions.

Key Responsibilities

Litigation & Court Filings

• Prepare, format, and file legal documents in state, federal, and appellate courts, ensuring compliance with court rules and deadlines
• Handle complex e-filing submissions, including exhibits, appendices, and supporting documentation
• Track and manage filing deadlines, hearing dates, and court requirements
• Draft and prepare legal documents such as motions, petitions, and appellate filings
• Conduct basic legal research and verify case-related information

Administrative & Legal Support

• Provide daily administrative support to attorneys and legal teams; act as liaison between attorneys, paralegals, and staff
• Maintain and manage attorney calendars, including scheduling depositions, hearings, and meetings
• Organize and maintain client files, pleadings, and legal records using document management systems (e.g., iManage)
• Edit and proofread legal documents for accuracy, grammar, and formatting
• Prepare expense reports and process attorney reimbursements

Client & Office Support

• Serve as a professional point of contact for clients, visitors, and internal staff
• Coordinate meetings, conference rooms, and catering/hospitality arrangements
• Assist with reception duties as needed, including greeting clients and managing phone/email communications
• Support document production, copying, and filing when needed
• Provide backup support to other legal secretaries

Qualifications

Required

• Minimum 3-5+ years of litigation legal secretary experience
• Strong experience with court filings (state, federal, appellate) and eFiling systems
• Advanced proficiency in Microsoft Office (especially Word and Outlook)
• Experience with iManage or similar document management systems
• Exceptional attention to detail, organization, and follow-through
• Strong ability to prioritize, multitask, and meet deadlines under pressure
• Excellent written and verbal communication skills
• High level of professionalism, discretion, and confidentiality

Preferred

• Experience supporting trial litigation (finance, corporate, M&A, IP)
• Bachelor's degree
• Experience managing multiple attorneys in a fast-paced legal environment